Payroll and sales tax filings, on a calendar
If you have employees or collect sales tax, the IRS and the Florida Department of Revenue expect to hear from you all year. Jerome keeps the filings and deposits on schedule so penalties never get a foot in the door.
Most Florida employers file Form 941 every quarter, Form 940 every year, and a Florida reemployment tax report (RT-6) every quarter. Businesses that sell taxable goods or services also file Florida sales and use tax returns (DR-15), usually monthly. Jerome prepares and tracks all of them.
The filings, in one place
| Filing | What it covers | When |
|---|---|---|
| Form 941 | Federal income tax withheld, Social Security and Medicare | Quarterly: Apr 30, Jul 31, Oct 31, Jan 31 |
| Form 940 | Federal unemployment tax (FUTA) | Yearly: Jan 31 |
| W-2 and W-3 | Wage statements to employees and the SSA | Jan 31 |
| 1099-NEC | Payments to contractors | Jan 31 |
| Florida RT-6 | Reemployment (state unemployment) tax | Quarterly: Apr 30, Jul 31, Oct 31, Jan 31 |
| Florida DR-15 | Sales and use tax | Usually monthly, due the 1st and late after the 20th |
Deposits are not the same as filings
Payroll taxes are deposited through EFTPS on a monthly or semiweekly schedule, depending on how much you have reported in the past. The 941 then reports what you deposited. Missing a deposit is one of the most expensive mistakes a small business can make, because the IRS treats withheld taxes as money held in trust for your employees.
Florida sales tax in Miami-Dade
Sales in Miami-Dade County generally carry the 6% state rate plus a 1% county surtax. Your filing frequency (monthly, quarterly or yearly) is set by the Department of Revenue based on how much tax you collect. Filing and paying on time can also earn a small collection allowance.
What Jerome handles
- Preparing and filing 941, 940, RT-6 and DR-15 returns
- Year-end W-2, W-3 and 1099 filings
- Reconciling payroll reports with your books
- Answering IRS and Department of Revenue notices
- Getting caught up when quarters were missed
Common questions
I missed a quarter of 941s. How bad is it?
It is fixable, and it gets more expensive the longer it waits. Jerome can file the missing returns, calculate what is owed, and request penalty relief when you qualify. If you cannot pay in full, a payment plan may be available.
Do I need to register for Florida reemployment tax?
Generally yes, once you pay at least $1,500 in wages in a calendar quarter or have an employee for part of a day in 20 different weeks in a year. New Florida employers start at a 2.7% rate on the first $7,000 of each employee's wages.
Can you run payroll for me?
Jerome focuses on the tax filings and reconciliation. He works alongside the payroll service you already use, or can recommend one, so your checks and your filings stay in sync.
It's always tax time. Let's get ahead of it.
Tell me what is going on with your taxes or your business. A short call is usually enough to know the next step.